Resource Library
Tips and articles
Getting more press
Ever wonder why your other organizations' news releases make the columns of the press and yours do not? Your association's activities are just as newsworthy asothers—from your perspective, even more so. Here are some tips for getting more ink.
Keep your mailing list current
Releases addressed to an editor by name usually grab more attention, but it is difficult to keep up with personnel changes at the publications. If you cannot keep the names up to date, you are better off to use only a title than to risk offending the current editor by sending to an incorrect name.
Know the editors of key publications
Become a resource for the editors of key publications. Ultimately, you would like them to come to you for stories at times. Get to know them and provide them with quality releases and information.
Make it easy for the editors
Trade publication editors receive hundreds of releases weekly. Do they thoroughly read them all? Probably not. Make your releases easy for the editors to select. Use a brief, but attention-grabbing headline so the editor immediately knows what the release is about.
Keep it short
Most stories are less than 200--300 words. If you keep your release short and snappy, there is less editing required and the editor will be more likely to use it. On the more important activities, you can prepare a longer release, but keep it within the length that the publication is likely to use.
Keep it factual and relevant
Stick to the facts. It is your new service that is important, not that the association has been in business for 50 years. Tailor the release for specific publications and their circulation.
Grammar, writing, and appearance count
Good grammar, spelling, and style make it easier for the editor and lend credibility to your release. Poor quality reproduction ends up in the circular file.
Send e-mail releases as text files
When sending releases by e-mail, send as text files unless you know for certain that an editor can use your word processing version. If the editor cannot open the file with a word processor, the release cannot be read or used. (Remember to use that attention-grabbing headline as your subject line.) Sending the release as BOTH a text file and a word-processing document covers all the bases.
Include photographs
When appropriate include high quality photographs. Photos increase usage.
Advertising is not editorial leverage
Advertising dollars do not buy you editorial coverage. Most reputable publications still judge editorial material on its merit.
News releases can be an effective part of most marketing communications programs. Make sure that you get your money's worth from your efforts.
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